Customize the Quick Access Toolbar in Microsoft Office 2007

The Quick Access Toolbar in Microsoft Office 2007 is a customizable toolbar that provides one-click access to some commands. The commands on the Quick Access Toolbar are independent of the tab that is currently displayed. You can add commands that you use frequently to the Quick Access Toolbar, and you can place the Quick Access Toolbar in one of two locations.

Adding a Command to the Quick Access Toolbar

You can add a command to the Quick Access Toolbar from any of the tabs on the Ribbon or from the Office Button menu.

If the command you want to add to the Quick Access Toolbar is on the Ribbon, click the appropriate tab. If the command is on the Office Button menu, open the menu. Right-click the desired command and select Add to Quick Access Toolbar from the pop-up menu.

The option is added to the toolbar.

You can also add commands to and move commands on the Quick Access Toolbar by selecting More Commands on the Quick Access Toolbar menu.

The Word Options dialog box displays with the Customize screen active. Select an option from the Choose commands from drop-down list and scroll through the list below to select a command. Select the desired command and click the Add button.

The command automatically gets added to the bottom of the list of commands on the Quick Access Toolbar on the right. To move the option, select it in the list on the right side of the Word Options dialog box and then click the Up or Down arrow button on the right, as shown below.

To remove a command from the Quick Access Toolbar, select the command in the list on the right side of the Word Options dialog box and click the Remove button.

Moving the Quick Access Toolbar

By default, the Quick Access Toolbar is located above the Ribbon and to the right of the Office Button menu. You can move it below the Ribbon, if you want it closer to your work area.

Note that moving the Quick Access Toolbar below the Ribbon gives you slightly less room in your work area. If you want to maximize your work area, you may want to keep the Quick Access Toolbar in its default location above the Ribbon.

Notes About the Quick Access Toolbar

Here are a few helpful notes about the Quick Access Toolbar:

• You cannot increase the size of the buttons on the Quick Access Toolbar using an option in Microsoft Office 2007. The only way to do this is to lower your screen resolution.
• The Quick Access Toolbar cannot be displayed on two lines. Therefore, it is a good idea to limit the number of commands you add to the toolbar so it does not get too long.
• Only commands can be added to the Quick Access Toolbar. You cannot add the contents of lists, such as indent and spacing values or individual styles.

by Lori Kaufman