Microsoft Teams now has more signed up users than Slack, which puts Slack users in an interesting position. Is it time to move over to Microsoft Teams or stay with Slack? 

Both collaboration platforms are stacked full of features, but there are some clear differences between the two options.

It’s more about whether you prefer the specific strengths of one versus the other, so let’s take a look at Microsoft teams vs Slack and how each option stands out in specific categories.

Text Chat & Channels

Both Slack and Microsoft Teams have excellent text channels and chat tools. You can create multiple text channels and adjust privacy settings for each. 

The powerful search function on both platforms makes it very easy to find specific past chats within a single search. You can direct messages to specific users with quick @mentions, using @everyone will notify all users in that workspace on Slack, or using @team will notify everyone in that team on Microsoft Teams.

There’s no clear winner, just know that you can expect excellent chat functionality on both Microsoft Teams and Slack.

Voice Chat & Conference Calls

If you want to take communication beyond just text, Microsoft Teams has a significant advantage over Slack. Slack does have free 1-to-1 voice and video calls, but if you want more you’ll need to pay out for a subscription. Even then, you’re limited to conference calls with a maximum of 15 people. 

Microsoft Teams offers conference calls for up to 250 people, and that’s included on the free version. You can record meetings on Microsoft Teams too, and screen sharing is available for free. This is a feature that is locked behind the standard paid subscription for Slack users. 

You can still create 1-to-1 calls on Microsoft Teams too, and scheduling meetings via email is very easy. Microsoft Teams, without a doubt, offers a better opportunity for voice and video calls.

Integrations & Third Party Apps

For third party integrations, Microsoft Teams will be the better choice for most. You get 140 app integrations for all pricing tiers, including the free version of Microsoft Teams. More importantly, Microsoft Teams is perfectly integrated with Office 365. 

It becomes very easy to collaborate within documents and files through the Office 365 integration, and you can even use Microsoft Team’s search bar to search within documents themselves. This integration beats anything Slack can offer in this regard.

Slack can have up to 10 app integrations for free, and up to 800 if you pay. For most people though, 10 is more than enough. 800 is overkill. 

So it really comes down to whether your team would find benefit in the Office 365 integration or not.

File Sharing & Storage

If storage is a concern and you’re on a budget, the larger 10GB free storage space on Microsoft Teams may appeal to you. Slack only offers 5GB for free. 

Teams will also store unlimited messages in its log, whilst Slack will only save 10,000 messages. If you are willing to pay to upgrade, Slack offers 10GB per user for its standard subscription, or 20GB per user for its Plus subscription. Teams on the other hand, offers a massive 1TB of online storage if you subscribe to Office 365 Business.

If you need to share large files, another thing to consider is that Microsoft Teams has a maximum single file size of 15GB, whereas Slack has a maximum single file size of 1GB. Thanks to more free storage and even more storage for paying members, Microsoft Teams wins here by a long mile.

Bots & Automation

Both platforms offer a variety of bots via their app directories. Most bot developers see the value in providing their bots for both platforms, and there’s nothing stopping them from doing so. 

This means you can expect popular bots like Polly and Zapier on both platforms, and integrations through platforms like Trello and SurveyMonkey are of course available on both too.

The only major difference comes from the built-in helper bots both platforms have created. Slackbot vs WhoBot. You can chat with Slackbot to get answers about how to use Slack, or to get custom responses created by owners or administrators. You can create personal reminders and automated responses too.

Microsoft Teams used to offer T-Bot for help with learning Microsoft Teams, but it has since been scrapped for a traditional help system. WhoBot, on the other hand can be useful for gathering quick data about employees to build new teams or collaborative tasks. 

Slackbot certainly gets the crown for this one – if you like automation through custom reminders, automatic responses, and FAQs about Slack or your team, Slackbot is the better choice.

Microsoft Teams Vs Slack – Summary & Pricing

In many ways, Microsoft Teams has shot out ahead of Slack. Whilst Slack is doing well financially, Microsoft has far more spending power, which gives them flexibility to offer more storage, larger team sizes, and conference calls at a greater scale for both free and paying members.

With that being said, the functionality that Slack offers is still exceptional, and through Slackbot, third party app integrations, and new bots, you are able to set up a system that makes collaboration easy no matter the size of your team. If you’re already on Slack, it doesn’t make sense to switch to Microsoft Teams. 

For many newcomers to collaboration platforms, Microsoft Teams may be the best choice due to their more generous offering for free users.

If you are willing to pay for more storage and other features, you must pay per user on both platforms. On Slack, the price per user starts at $8/month for a monthly subscription, or $6.67/month for a yearly subscription. This gets you 20GB storage per user.

For Microsoft Teams, you must purchase Office 365 Business, which is $8.50/month per user for a yearly model, or $10/month per user for a monthly subscription. That’s obviously more expensive, but you also get 1TB of storage per user. 1TB storage per user is available on Slack’s Enterprise Grid.

Hopefully this has helped you to decide which platform to use. You can set up Slack here and Microsoft Teams here.

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