How to Add Microsoft Teams to Outlook

As remote work and online collaboration continue to shape the modern workplace, integrating essential tools like Microsoft Teams and Outlook can boost productivity and streamline communication.

Adding Microsoft Teams to Outlook is as straightforward as it gets, and only requires you to download both applications to your device. No more switching between multiple apps to coordinate schedules.

Add Microsoft Teams to Outlook (Windows and Mac)

The good news about integrating Teams with Microsoft Outlook is that the process is seamless, courtesy of Microsoft’s advanced ecosystem. When you install both applications on your device, the Microsoft Teams Add-in is added automatically to Outlook, allowing you to conveniently access Microsoft Teams right from the ribbon.

Outlook comes with most Microsoft plans, but Teams comes with business-focused packages, like Microsoft 365 for Business. If you don’t have Teams downloaded on your machine, you can download it on Microsoft’s official website. The installation wizard will guide you through the installation process, and handle the heavy lifting for you.

Once you have both applications installed on your computer, open the Outlook desktop client and Teams will appear in the Teams Meeting group of the Home tab in Calendar view. Select New Teams Meeting to open it.

Now you can set the details for the Teams meeting.

Add Microsoft Teams to Outlook (iOS and Android)

As with the desktop versions, Microsoft Teams is automatically added to Outlook for iOS and Android devices, so long as you have a business account. Follow these steps to set a Teams meeting in Outlook.

1. Launch the Outlook app and tap the Calendar Icon in the bottom-right corner of the screen.
2. Tap the Plus sign. This opens a new calendar invite.

3. Tap the slider next to Teams Meeting to toggle it to the On position.
4. Set the rest of the invite details and then tap the Checkmark at the top-right corner of the screen.

The Teams invite is now set.

Add Microsoft Teams to Outlook (Web)

You can also create a Teams meeting using Outlook for the Web. As with the other version of Outlook, Teams is automatically added if you have a business account. To set a Teams meeting from Outlook for the Web, follow these steps.

1. Open Outlook on your preferred browser.
2. Click the Calendar icon in the left-hand menu to go to Calendar View, and then select New Event.

3. The event page will open. Toggle the switch next to the Teams Meeting to the On position to set this event as a Teams meeting.
4. Fill out the invite details and then click Save.

The Teams meeting invite is now set.

Troubleshooting Tips to Fix Teams Not Showing in Outlook

There are a couple of reasons why Teams may not be appearing in Outlook. First, you have to be using a business or school account to have Teams in Outlook. If you’re using a personal account, you won’t have access to this feature. In this case, you’ll need to upgrade your account.

If you have a business or school account and you’re still not seeing Teams in Outlook, it could be that the Add-in is disabled. Follow these steps to check if the Teams Add-in is enabled.

1. Click the File tab.

2. Select Options from the bottom of the left-hand pane.

3. Click Add-ins in the left-hand pane and then check that Microsoft Teams Meeting Add-in for Microsoft Office is in the Active Application Add-ins group.

4. If the Add-in is inactive, select COM Add-ins next to the Manage option, and then click Go…

5. The COM Add-ins window will appear. Check the box next to Microsoft Teams Meeting Add-in for Microsoft Office and then click OK.

Now, when you restart Outlook, the Add-in should appear in the Teams Meeting group of the Home tab in Calendar view.

That’s all there is to it. You can now create new Teams meeting straight from Outlook, saving you time from switching between applications.