Create a List of Keyboard Shortcuts Available in Microsoft Word

If you like to use the keyboard to accomplish tasks in Windows and in applications, we found a handy trick that allows you to find out what keyboard shortcuts are available in Microsoft Word. This trick works in Word 2003, 2007, and 2010.

The trick involves running a macro, called ListCommands, that is built-in to these versions of Word. A macro is a series of commands recorded for playback at a later time. Word comes with many pre-recorded macros to perform various tasks. You can also record your own custom macros if there are tasks you perform often that are not part of the list of built-in Word macros.

This post shows you how to access the Macros dialog box in the three latest versions of Word and how to access and run the ListCommands macro to generate a list of Word keyboard shortcuts.

Access Macros in Word 2003

To access the Macros dialog box in Word 2003, select Macro | Macros from the Tools menu.

Selecting Macro from the Tools menu in Word 2003

Access Macros in Word 2007

To access the Macros dialog box in Word 2007, you must first activate the Developer tab if it is not available on the Ribbon already. To do this, click the Office button and click Word Options at the bottom of the Office menu.

Selecting Word Options in Word 2007

The Popular screen should display by default on the Word Options dialog box. On that screen, click the Show Developer tab in the Ribbon check box so there is a check mark in the box.

Clicking the option to show the Developer tab in Word 2007

Click OK to close the Word Options dialog box.

Closing the Word Options dialog box in Word 2007

Click the Developer tab on the Ribbon.

Clicking the Developer tab in Word 2007

Click the Macros button in the Code section of the Developer tab.

Clicking the Macros button in Word 2007

Access Macros in Word 2010

Accessing the Macros dialog box in Word 2010 is very similar to accessing it in Word 2007. Some of the options are named differently and are located in slightly different places, but the procedure is essentially the same. You must first activate the Developer tab if it is not available on the Ribbon already. To do this, click the Office button and click Word Options at the bottom of the Office menu.

Selecting Options on the File tab in Word 2010

On the Word Options dialog box, click the Customize Ribbon option in the list on the left.

Clicking the Customize Ribbon option on the Word Options dialog box in Word 2010

On the Customize Ribbon screen, select the Developer check box under Customize the Ribbon drop-down list so there is a check mark in the box.

Activating the Developer tab in Word 2010

Click OK to close the Word Options dialog box.

Closing the Word Options dialog box in Word 2010

Click the Developer tab on the Ribbon.

Clicking the Developer tab in Word 2010

Click the Macros button in the Code section of the Developer tab.

Clicking the Macros button in Word 2010

Run the ListCommands Macro

At this point, once you have opened the Macros dialog box, the procedure is the same for all three versions of Word. Select Word commands from the Macros in drop-down list.

Selecting Word commands

Start typing “ListCommands” (without the quotes) in the Macro name edit box to find the macro in the list.

Searching for ListCommands macro

Once you find the ListCommands macro, select it in the list and click Run.

Running the ListCommands macro

The List Commands dialog box displays. Select whether you want to generate a list of only Current keyboard settings or All Word commands. Click OK.

NOTE: Be warned that when we generated a list of All Word commands, it turned out to be 81 pages in Word 2010. Selecting Current keyboard settings generated a list that took up 11 pages in Word 2010. The number of pages was less in Word 2003 because the default spacing in the table cells was smaller than in Word 2007 and Word 2010.

List Commands dialog box

NOTE: The Current keyboard settings option on the List Commands dialog box in Word 2003 is called Current menu and keyboard settings.

List Commands dialog box in Word 2003

A table is generated containing all commands listed alphabetically by the name, with the keyboard shortcuts listed in the Modifiers column, as applicable, and the Key column. Modifiers are other keys that must be pressed before pressing the main Key for the shortcut. Some shortcuts may not have any Modifiers.

Table of Word commands with keyboard shortcuts in Word 2010

NOTE: A new document in a new instance of Word is opened up when you run the ListCommands macro.

When you generate the list of commands in Word 2003, an additional column displays, that was taken out in Word 2007 and 2010. The Menu column shows you the menu option that corresponds to the command in Word.

Table of Word commands with keyboard shortcuts in Word 2003

Now you can save the Word file with the generated table of commands and have a handy reference allowing you to quickly find shortcuts to Word commands alphabetically by their name.

by Lori Kaufman

Comments [1]

  1. Anon says:

    Works in Word XP (2002) as well.

    With a bit of careful editing got it down from 9 pages to 7.

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